Details

San Antonio – Global Business Travel Association (SA_GBTA)

Minutes

Enterprise Holdings Corporate Offices Training Room

1505 Harry Wurzbach, San Antonio, TX 78209

Friday, March 21, 2014, 11:30 A.M.

Networking and Lunch 11:30 until noon

Rita Called Meeting To Order by Phone:   12:05 PM

Roll Call: see detailed list of attendees at the bottom
Rita Wenthold by phone

Introduced Officers from the organizational meeting February 18, 2014

President Direct
Rita Wenthold  

Vice President Allied
Jeff Eigel

Vice President Direct
Velia Cox

Treasurer
Rhunette Mangan

Secretary
Bobby White

Last Meeting Minutes were distributed.  Changes or any updates were requested by email later that day.  Rita Wenthold approved by email.

Old Business:

• GBTA Approval of San Antonio Chapter
• Discussed start up charges being fronted by CTP
• Treasurer will explore opening bank account before final chapter paperwork finalized with National
• Signors on the account will be President, Treasurer, and Secretary.  Single or dual signature?
• Distributed Bylaws

New Business:

• Texas Secretary of State Articles of Incorporation has been filed
• Tax exemption filing under IRS 501(C)(6) were ass
• Establishing Mission and Vision for Association
• Reviewed and discussed Dallas and Austin chapter websites for as models.  Frances Booker volunteered to draft Mission and Vision statements for Board review to be presented to chapter at next meeting.  Suggestions for language within vision: consistency of communication, sharing best practices, education and community.
• Membership is the focus for the rest of the year.  The chapter set a goal of 100 members in the first year.  Great database started from those contacted for exploratory meetings and from nominations since then. Christy Prescott reminded the group a promise for 75 was made to grant membership.   The chapter adopted National guideline for Membership Dues of $175 per member whether Direct or Allied.  Meeting fees will be $25 for members and $45 for non-member.  Note: if meal or facility charges are more than normal these fees will be adjusted accordingly
• Discussed Committees and accepted the following Chairs who will recruit committee members directly or accept members from the “survey” section of the website one it is established.   Chairs were tasked with outlining the purpose and scope as well as the responsibilities of their individual committees by the next meeting.  Committees and Chairs are as follows:

• Discussed fees to be a chapter:  Access to GBTA website setup $550 plus $85 monthly for tools for eBlasts, new member registration and payment,  profiles, meeting registration and payment, forums, and surveys.
• Recommended venues rotate between host hotels. 

Next Meeting – Wednesday, April 30^th 3:00 PM confirming Contessa Hotel with the Airport Hilton as back up. 

Adjourned at 1:15 PM

Minutes Submited by:

______________________________
Bobby White, Secretary

Minutes Approved by Board:

______________________________
Rita Wenthold, President

Attendee List: